![SAP HR Tutorial](/sap_hr/images/sap-hr-mini-logo.jpg)
- SAP HR Tutorial
- SAP HR - Home
- SAP HR Overview
- SAP HR - Introduction
- SAP HR - Maintaining Relationships
- SAP HR - Time Constraints
- SAP HR - Maintaining Infotypes
- Personal Administration
- SAP HR - Personnel Administration
- SAP HR - Master Data
- SAP HR - Infotypes
- SAP HR - Personnel Actions
- SAP HR - Changing Infotypes
- Time Management
- SAP HR - Time Management
- SAP HR - Work Schedules
- SAP HR - Public Holiday Calendar
- SAP HR - Attendance Absences
- Benefits
- SAP HR - Benefits
- Payroll
- SAP HR - Payroll Management
- SAP HR - Basic Pay Infotypes
- Primary and Secondary Wage Types
- SAP HR - Payroll Process
- SAP HR - Gross Pay
- SAP HR - Payroll Cycle
- SAP HR - Universal Work List
- SAP HR Useful Resources
- SAP HR - Quick Guide
- SAP HR - Useful Resources
- SAP HR - Discussion
SAP HR - Personnel Actions
In SAP HR system, personnel actions are performed for all the Infotypes that require the data to be entered in HR system. Some common Infotypes that require a personnel action are hiring a new employee, termination of an employee, etc.
To perform a Personnel action follow the steps given below −
Step 1 − Use T-Code: PA 40 or go to SPRO → IMG → Personnel Management → Personnel Administration → Customizing Procedures → Actions.
![Use T-Code](/sap_hr/images/use_tcode.jpg)
Step 2 − A new window ‘Personnel Actions’ opens.
![‘Personnel Actions Opens](/sap_hr/images/personnel_actions_opens.jpg)
The screen consists of the following fields −
Personnel No − This field has an employee’s personnel number. When a new employee is hired, this is generated automatically by the system.
Start − This field presents the start date of the personnel action.
Action Type − In this field, you have to select the action type that needs to be performed.
Example
Let us understand how a new employee is hired in a SAP HR system.
Step 1 − Enter the hiring date as shown in the image given below. Under the Action type, select Hire. Click the Execute option at the top.
![Enter Hiring Date](/sap_hr/images/enter_hiring_date.jpg)
Step 2 − In the new window, enter the details like Reason for action, Personnel area, Employee group and sub group, etc. and click the Save icon at the top.
![Enter Details](/sap_hr/images/enter_details.jpg)
Building Enterprise Structure
The components that define a company’s enterprise structure for Personnel administration are −
- Defining Company code
- Defining Personnel area
- Defining Personnel Subarea
To create a company follow the steps given below −
Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Financial Accounting → Define Company.
![Define Company](/sap_hr/images/define_company.jpg)
Step 2 − In the new window, Click New Entries.
![Click New Entries](/sap_hr/images/click_new_entries.jpg)
Step 3 − Enter the details like Company, Company Name, Address as shown below −
![Enter Company Details](/sap_hr/images/enter_company_details.jpg)
Step 4 − Click the Save icon at the top.
![Save Icon](/sap_hr/images/save_icon.jpg)
Editing Company Code Data
To edit company code Data −
Step 1 − Select Edit Company code data.
![Edit Company Code Data](/sap_hr/images/edit_company_code_data.jpg)
Step 2 − Click on New Entries.
![New Entries](/sap_hr/images/new_entries.jpg)
Step 3 − Click the save icon at the top.
![Data Saved](/sap_hr/images/data_saved.jpg)
Assigning a Company Code
To assign a company code to a company follow the steps given below −
Step 1 − Go to SPRO → IMG → Enterprise Structure → Assignment → Finance Accounting → Assign Company Code to Company → Execute.
![Assigning a Company Code](/sap_hr/images/assigning_company_code.jpg)
Step 2 − Change the company code in the new window.
![Change Company Code](/sap_hr/images/change_company_code.jpg)
Creating Personnel Areas
To create Personnel Areas follow the steps given below −
Step 1 − Go to SPRO → IMG → Enterprise Structure → Definition → Human Resource Management → Personnel areas.
![Personnel Areas](/sap_hr/images/personnel_areas.jpg)
Step 2 − Go to New Entries and fill the details. Click the save icon at the top.
![Fill Details](/sap_hr/images/fill_details.jpg)
Step 3 − Personnel areas are created.
![Personnel Areas Created](/sap_hr/images/personnel_areas_created.jpg)
Assigning Personnel Area to Company Code
To assign Personnel Area to Company Code follow the steps given below.
Step 1 − Go to Assignment → Human Resource Management → Assignment of Personnel Area to company code.
![Assign Personnel Area](/sap_hr/images/assign_personnel_area.jpg)
Step 2 − Enter the company code for Personnel area as created earlier.
![Enter Created Company Code](/sap_hr/images/enter_created_company_code.jpg)
Step 3 − Click the save icon.
![Data Saved](/sap_hr/images/data_saved.jpg)