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- Computer Concepts Tutorial
- Computer Concepts - Home
- Introduction to Computer
- Introduction to GUI based OS
- Elements of Word Processing
- Spread Sheet
- Introduction to Internet, WWW, Browsers
- Communication & Collaboration
- Application of Presentations
- Application of Digital Financial Services
- Computer Concepts Resources
- Computer Concepts - Quick Guide
- Computer Concepts - Useful Resources
- Computer Concepts - Discussion
Computer Concepts - Mailbox: Inbox and Outbox
Inbox − Inbox is an area where you can see all the received mails.
![Inbox mail](/computer_concepts/images/inbox_email.jpg)
Outbox − Outbox is an area where the outgoing messages or messages which are in process of sending or which are failed to send are stored.
Sent mail − Sent mail is an area to view all the sent or successfully delivered mails.
![Sent Mail](/computer_concepts/images/sent_mail.jpg)
Creating and sending a new E-mail
In order to send a new text message to the user, first create or compose the message which includes the following steps.
Step 1 − Open your mail account by providing correct User name and Password.
![Providing Credentials](/computer_concepts/images/providing_credentials.jpg)
Step 2 − Compose or create your message by selecting "compose" option shown in the window.
![Compose Email](/computer_concepts/images/compose_email.jpg)
Step 3 − In the window displayed, enter recipient’s address in "To" textbox and add "Subject" of message, then add a "Body" of the message and press "Send" button. Remember, the subject of the mail should be explicit and short.
![Compose Email Body](/computer_concepts/images/compose_email_body.jpg)
Replying to an E-mail message
Replying is giving response to the received mail which includes the following steps.
Step 1 − Open an email to which you want to reply and press the "Reply" button or press "Shift+R" on the keyboard.
![Click Reply](/computer_concepts/images/click_reply.jpg)
![Reply Enter Message](/computer_concepts/images/reply_enter_message.jpg)
Step 2 − In the window displayed, enter "Body" of the mail and click "Send" button. The mail will be sent automatically to the corresponding person without having to re-type the "To" address.
![Send Composed Email](/computer_concepts/images/send_composed_email.jpg)
Forwarding an E-mail message
Forwarding is a process of resending an email message that you received from another email id. This option saves time as the user doesn’t have to re-type the same message again. It includes the following steps.
Step 1 − Open the email which you want to forward and click on "Forward" option or press "Shift + F" on the keyboard.
![Select Forward](/computer_concepts/images/select_forward.jpg)
Step 2 − In the window displayed, enter the recipient address in "To" textbox and press "Send" button. The mail will be forwarded to the corresponding person.
![Enter Receivers MailId](/computer_concepts/images/enter_receivers_mailid.jpg)
![Send Mail](/computer_concepts/images/send_mail.jpg)
Sorting and Searching emails
Here, we will discuss about how to sort and search the existing emails −
Sorting Emails
Sorting helps you to arrange mails or messages in an orderly fashion. It includes the following steps.
Step 1 − Click arrow adjacent to "Sort by date", a default sort option visible at the top of the window.
![Mail Sort by Date](/computer_concepts/images/mail_sort_by_date.jpg)
Step 2 − Click on any of the options from dropdown list displayed.
Date − Sort in chronological order as per the date of received mail.
Unread messages − Sort mails based on unopened messages.
Attachments − Sort mails based on the size of attachments.
Starred − Sort mails based on bookmarked or important messages.
Sender − Sort mails in alphabetical order based on the sender’s name.
Subject − Sort mails based on the subject.
![Mail Sorting Option](/computer_concepts/images/mail_sorting_option.jpg)
Searching Emails
Searching email is a process of finding the desired email without going through all the emails.
Step 1 − Type the name, email id or key-term in the search box displayed on top of the window.
![Searching Emails](/computer_concepts/images/searching_emails.jpg)
![Enter Search Key](/computer_concepts/images/enter_search_key.jpg)
Step 2 − From the list of displayed mails, select desired mail or message.
![Select Desire Mail](/computer_concepts/images/select_desire_mail.jpg)